1. An overview of data protection
Data collection on our Dialogue Platform event
- First Name
- Last Name
- E-mail address
- Organization/ Institution
- Position of work
- Chat log
- Shared event material
Data collection on our website
Who is the responsible party for the recording of data on this website (i.e. the “controller”)?
The data on this website is processed by the operator of the website, whose contact information is available under section “Information Required by Law” on this website.
How do we record your data?
We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our registration form.
Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g. web browser, operating system or time the site was accessed). This information is recorded automatically when you access this website.
What are the purposes we use your data for?
Part of the data is collected to ensure that the event website runs without errors. Other data can be used to analyze your user behavior.
The data you enter in the registration form will remain with us until you request us to delete it, revoke your consent to its storage or the purpose for which it was stored ceases to apply. In this case, this is the complete processing of the Dialogue Platform and the expiry of the tax and commercial law storage obligations, unless you have expressly consented to further use of data. Mandatory legal provisions - in particular retention periods - remain unaffected.
The event will be supported by a donor, and the DRK is obliged to provide evidence of the proper use of funds. The donor may, for example, require the submission of lists of participants. These will be destroyed after the retention period. In the protected login area of the event website (only visible to registered participants), you will find a chat function. The chat history will be saved and will remain available to registered participants for information purposes and to the organizer for logging purposes. This data will be archived after 1 year, unless you explicitly request the deletion of your data.
What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.
Please do not hesitate to contact us at any time under the address disclosed in section “Information Required by Law” on this website if you have questions about this or any other data protection related issues.
2. Hosting and Content Delivery Networks (CDN)External Hosting
This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site.
The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of secure, fast and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR).
Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.
Execution of a contract data processing agreement
In order to guarantee processing in compliance with data protection regulations, we have concluded an order processing contract with our host.
3. General information and mandatory informationData protection
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.
We herewith inform you that the transmission of data via the Internet (i.e. through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third party access.
Information about the responsible party (referred to as the “controller” in the GDPR)
The data processing controller on this website is:
Deutsches Rotes Kreuz e.V.
Phone: 030 / 85404 - 0
The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mail addresses, etc.).
We have appointed a data protection officer for our company.
- Herrn Rechtsanwalt Benedikt Rudolph -
Phone: +49 (0) 30 235 992 177
Fax: +49 (0) 30 235 992 178
Revocation of your consent to the processing of your data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6 SECT. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21 SECT. 1 GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21 SECT. 2 GDPR).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.
If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time at the address provided in section “Information Required by Law.”
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section “Information Required by Law.” The right to demand restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
- If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
- If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
Rejection of unsolicited e-mails
We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in section “Information Required by Law” to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via SPAM messages.
4.Recording of data on this website
Our websites and pages use what the industry refers to as “cookies.” Cookies are small text files that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them or they are automatically eradicated by your web browser.
In some cases it is possible that third party cookies are stored on your device once you enter our site (third party cookies).
Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of the cookies (e.g. the display of videos).
Cookies, which are required for the performance of electronic communication transactions (required cookies) or for the provision of certain functions you want to use (functional cookies) or those that are necessary for the optimization of the website (e.g. cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6 Sect. 1 lit. f GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of cookies to ensure the technically error free and optimized provision of the operator’s services. If your consent to the storage of the cookies has been requested, the respective cookies are stored exclusively on the basis of the consent obtained (Art. 6 Sect. 1 lit. a GDPR); this consent may be revoked at any time.
You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.
Server log files
The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:
- The type and version of browser used
- The used operating system
- Referrer URL
- The hostname of the accessing computer
- The time of the server inquiry
- The IP address
This data is not merged with other data sources. This data is recorded on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.
5. Principles of data processingWe process your data for the purpose of running the event as well as for the documentation of the event through image and video recordings. We also use the resulting recordings for press and public relations purposes. The produced image and sound recordings can be used for the purpose of press and public relations work of the DRK-Generalsekretariat, the donor and the partner organizations of this event (BBK, DKKV, KatNet) and can be published in printed or digital form by the mentioned parties.
Archived image and sound recordings of the event as well as publications will generally not be deleted.
6. Social plugins, statistical analysis and toolsStatistical analysis
No personal data is collected for statistical purposes. Only the number of logins per participant is collected for technical reasons to track misuse. Google Analytics is not used.
Social plugins (Facebook, Twitter, YouTube, Instagram, Xing, LinkedIn)
We enable the use of social plugins. However, for reasons of data protection, we only integrate the social plugins in deactivated form. Therefore, when you visit the website, no data is automatically transferred to social media services.
However, you have the possibility to activate and use the social plugins integrated on our event website. For this purpose we use a solution which means that in a first step all data and functions required for the display of the social plugin are provided by our web server. Only when you decide to activate the respective social plugin and click on the corresponding icon, in a second step your browser will establish a connection to the server of the operator of the respective social media service.
If you activate a plugin, the social media service receives your IP address and, among other things, information about your visit to our websites. This happens regardless of whether you have an account with the respective social media service. If you are logged in, the data can be assigned directly to your social media profile.
Please note, we have no influence on whether and to what extent the respective social media service processes personal data after activation. However, it is likely that the social media service will create user profiles from your data and use them for the purpose of personalized advertising. Furthermore, your data will be used to inform other users of the social media service about your activities on our websites.
If you no longer wish your personal data to be processed by the activated social plugins, you can prevent future processing by no longer clicking on the preview image or icon of the respective social plugin.
For a detailed presentation of the respective processing and the possibilities of objection, we refer to the following linked information of the providers.
LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Irland.
On the event websites we embed videos that are not stored on our servers. If you access our pages with embedded videos, content from the third party provider who provides the videos will be downloaded. The third party provider is thereby informed that you have called up our site and receives the usage data that is technically required for this purpose. We have no influence on further data processing by the third party provider. The embedding takes place on the basis of Art. 6 para. 1 sentence 1 lit. f DSGVO and in the interest of making our site as appealing and informative as possible. If you wish to object to the embedding, please do not use our web pages any longer.
For a detailed presentation of the processing and the possibilities of objection, we refer to the following linked information of the provider:
Video conferencing tools and tools for collaboration or surveys
We also use the video conferencing system Zoom. Responsible for data processing directly related to the implementation of "online meetings" is the DRK.
Note: If you call up the website of a tool, the tool provider is responsible for data processing. However, calling up the website is only necessary for the use of the tool in order to download the respective software.
If you do not want to or cannot use the app, the basic functions can also be used via a browser version, which you can also find on the website of the respective provider.
The following program items: panel discussions, lectures and workshops will be recorded and published on the event page after the conference. When streaming these contents, the participants are not automatically logged in to the video conferencing system. However, in some program offerings there will be the possibility to request access to the video conferencing system via a button that has to be clicked, e.g. if participants want to ask a question. Before you activate the button, you will receive a note informing you that your question will be recorded either by video or audio and that you give your consent by activating the button. However, you can specify in the settings whether you would like to be connected via audio or video.
When using the video conference system, different types of data are processed. The extent of the data also depends on the data you provide before or during participation in an "online meeting". The following personal data can thus be the subject of processing:
User data: first name, last name, telephone (optional), e-mail address, password (if "Single-Sign-On" is not used), profile picture (optional), department (optional)
Meeting metadata: Topic, description (optional), participant IP addresses, device/hardware information
For recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of online meeting chat.
When dialing in by phone: information on incoming and outgoing phone number, country name, start and end time. If necessary, further connection data, such as the IP address of the device, can be saved.
Text, audio and video data: You may be able to use the chat, question or survey functions in an "online meeting". To this extent, the text entries you make are processed in order to display and, if necessary, log them in the "online meeting". In order to enable the display of video and the playback of audio, the data from the microphone of your terminal device and from any video camera of the terminal device will be processed for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time using the respective applications.
The information may vary from provider to provider and depends on the respective use. In order to participate in an "online meeting" or to enter the "meeting room", you must at least provide information about your name.
If necessary for the purposes of logging the results of an online meeting, we will log general chat content. However, this will usually not be the case.
In the case of webinars, we may also process the questions asked by webinar participants for the purposes of recording and follow-up of webinars.
If you are registered as a user with one of the tools, reports on "online meetings" (meeting metadata, telephone dial-in data, questions and answers in webinars, survey function in webinars) can be stored with the tool provider for up to one month.
Automated decision making as defined by Art. 22 DSGVO is not used.
If personal data of employees of the DRK are processed, § 26 BDSG is the legal basis for data processing. Should personal data be an elementary component of the use of the tool, Art. 6 para. 1 lit. f) DSGVO is the legal basis for data processing. In these cases, we are interested in the effective implementation of "online meetings".
In addition, the legal basis for data processing in the conduct of "online meetings" is Art. 6 para. 1 lit. b) DSGVO, insofar as the meetings are conducted within the framework of contractual relationships. If no contractual relationship exists, the legal basis is Art. 6 para. 1 lit. f) DSGVO. Here too, we are interested in the effective implementation of "online meetings".
Personal data that is processed in connection with participation in "online meetings" is generally not passed on to third parties, unless it is specifically intended to be passed on. Please note that content from "online meetings" as well as personal meetings are often used to communicate information with customers, interested parties or third parties and are therefore intended for disclosure.
The provider of "Zoom" necessarily obtains knowledge of the above-mentioned data to the extent that this is provided for in our contract processing agreement with "Zoom".
"Zoom" is a service provided from the USA. A processing of personal data therefore also takes place in a third country. We have concluded a contract processing agreement with the provider of "Zoom" which meets the requirements of Art. 28 DSGVO.
An adequate level of data protection is guaranteed on the one hand by the conclusion of the so-called EU standard contract clauses.
Use of gather.town for the networking area
For out networking area we will integrate a service from gather.town.
To see what data is collected and how it is processed, please visit: www.gather.town/privacy-policy
Status: 19 October 2022